Printer Groups

One of the more overlooked features in HireTrack is Printer Groups. Printer Groups are useful when you want to add a report to HireTrack, but you only wish certain people to see that report. For instance, you may have created a financial report that you only wish managers to examine, or perhaps there is a prep sheet that the warehouse staff needs to print. Typically, everyone is in Print Group 1, but you can easily place a user in a separate group on the Users tab of the Configuration Utility. You will need to have access to the Configuration Utility in order to setup and use Printer Groups.

Now, to be candid, you should think through the impact of using printer groups and plan accordingly. I wouldn't recommend that a smaller organization have more than 2 or 3 printer groups, but provisions are made to have up to 16.

Once you have assigned a user to a printer group, you can then add reports to HireTrack, and assign them to printer group 2 (this is done in the configuration utility). Make sure you unselect "In ALL Groups" to prevent that report from appearing in any other group. Only those users that have been assigned to printer group 2 will be able to select that report. Users in other printer groups will not be able to select (or even see for that matter) that report. Typically, Printer Group 1 is used for ALL USERS, and since "In ALL Groups" is selected, that report will appear for all printer groups.